Contact Information and Payment Information

Welcome to your new home! We are delighted to have you as a tenant and want to ensure that your move-in process is as smooth and hassle-free as possible. This handbook contains important information and guidelines to help you settle into your new home comfortably.

Rent shall be made payable to John Grottodden and mailed or delivered to the following address:
561 Lakeridge Ct,
Shoreview, MN 55126

Payment to grottodden@gmail.com using Zelle is preferred.
Venmo to @John-Grottodden is preferred.

These methods eliminate the hassle of lost or stolen checks.
Landlord is not responsible for lost or stolen checks..

Insurance Requirements

Tenant insurance, also known as renter's insurance, is a type of insurance policy that provides protection for a tenant's personal property and liability in a rented property. As a tenant, you are required to purchase renter's insurance to protect your personal belongings while residing in the leased premises.

Here's a breakdown of what this typically means:

• Personal Property Coverage:

  Renter's insurance provides coverage for your personal belongings such as furniture, clothing, electronics, and other possessions. If they are damaged or destroyed due to covered perils, your insurance policy will help you replace or repair them.

• Liability Coverage:

  Renter's insurance often includes liability coverage, which can protect you if you are found legally responsible for causing damage to the rental property or if someone is injured on the property due to your negligence. This coverage can help pay for legal fees and damages.

• Common Areas Coverage:

  The guideline you provided also mentions coverage for personal property in common areas. This typically means that if your personal belongings are stolen or damaged in areas shared by multiple tenants (e.g., a common laundry room, hallway, or lobby), your renter's insurance can help cover the losses.

• Damages:

  The guideline states that your renter's insurance should protect your personal property from "any and all damages." This means your policy should cover a wide range of perils, including fire, theft, vandalism, water damage, and more. Be sure to review your policy to understand what specific perils are covered.

Security Deposit

The security deposit is collected to protect the landlord from financial losses caused by unpaid rent, damage beyond normal wear and tear, cleaning costs, and any other breaches of the lease agreement.

• Use of the Security Deposit:

  The security deposit may be used for the following purposes:

  • Unpaid rent or fees as specified in the lease agreement.
  • Repairing damages to the property that go beyond normal wear and tear.
  • Cleaning costs necessary to restore the property to its original condition.
  • Any other amounts owed by the tenant as specified in the lease agreement.

• Inspection and Documentation:

  A move-in inspection should be conducted by the tenant to document the condition of the property. Tenants are encouraged to thoroughly document any pre-existing damage or issues.

  Here is a link to a damage tracker website where you can document your issues and invite your landlord to track them. link to damage tracker website

• Interest:

  The security deposit will be held in a bank account by landlord. 1% per year interest will be credited toward deposit return amount.

• Return of the Deposit:

  The security deposit, less any allowable deductions, will be returned to the tenant within 21 days after the termination of the lease and after the move-out inspection, as required by State law.

Move-in Inspection Process

• Documenting Initial Condition:

  Before moving in, tenants should conduct a thorough walkthrough of the property, room by room. Take clear photos of any existing issues or concerns, such as damaged fixtures, stains, or areas in need of cleaning. Timestamp the photos to establish when they were taken.

  Here is a link to a damage tracker website where you can document your issues and invite your landlord to track them. LINK: link to damage tracker website

• Requesting Repairs:

  When requesting repairs, tenants should take photos that clearly show the issue and any related damage. Provide a brief written description of the problem along with the photos. Send the photos and repair request to the landlord or property management through the preferred communication method (e.g., email, text message, or a designated maintenance request portal).

  Here is a link to a damage tracker website where you can document your issues and invite your landlord to track them. LINK: link to damage tracker website

• Maintain Clear Communication:

  Be courteous and respectful when communicating with the landlord or property management about repairs. Use photos as a visual aid to make it easier for them to understand the issue. Be clear about the urgency of the repair (e.g., whether it's an emergency or a non-urgent issue).

Residence Keys

• Key Provision at Move-In:

  The landlord will provide door keys and garage door opener remotes at move-in. Additional keys may be requested.

• Lock Changes and Additions:

  Recognize that the lease agreement prohibits changing or adding locks without the landlord's prior written consent. This rule is typically in place to maintain key control of the rental property.

• Return of Keys at Lease Termination or Move-Out:

  At the end of your lease term or upon moving out of the rental property, you are required to return all keys provided by the landlord. This includes any additional keys that were issued during your tenancy.

Pool Keys

As part of your lease agreement, the landlord will provide you with a pool key at move-in if the property is part of an HOA with a pool facility. This key will grant you access to the pool area. Understand that the pool key provided to you is your responsibility. Keep it secure and do not lose it. If you lose the pool key, there is a $50 charge for its replacement.

• Pool Rules and HOA Rules:

  During the lease signing process, the landlord will provide you with a copy of the pool rules in addition to the HOA Rules. Failure to follow these rules may result in the loss of pool access and potentially other consequences.

• Prohibition of Glass Containers:

  Understand that one of the most important rules is the prohibition of glass containers in the pool area. Be aware that if glass is broken in the pool area, you may be held responsible for the associated expenses, which can include draining, cleaning, and re-filling the pool. This can be a significant financial burden, so it is essential to exercise caution and adhere to the no glass containers rule.

Utilities

• Payment Responsibility:

  The tenant is responsible for the payment of specific utilities as outlined in the lease agreement. The utilities covered by the tenant are: electric, gas and water. Excel energy provides electric and gas. Your city provides water.

• Activation of Utilities:

  The tenant is responsible for arranging the activation of utilities in their name before or immediately upon taking possession of the rental property, as specified in the lease agreement.

• Timely Payments:

  The tenant must ensure that all utility bills are paid promptly and by the due dates specified by the utility providers. Late payment fees and penalties resulting from non-payment are the responsibility of the tenant.

• Reporting Issues:

  The tenant should promptly notify the landlord or property management of any utility service disruptions, outages, or significant maintenance issues affecting utility services.

• Conservation Efforts:

  The tenant is encouraged to use utilities responsibly and to take steps to conserve energy, water, and other resources to minimize utility costs and environmental impact.

• Landlord Responsibility:

  The landlord is responsible for providing and maintaining the rental property's infrastructure, systems, and appliances related to utilities, ensuring they are in good working order and compliant with applicable laws and regulations.

Mailbox Keys

• Tenant Responsibility for Mailbox Keys:

  The United States Postal Service (USPS) typically does not want landlords to be directly involved with tenants' mailboxes or mailbox keys. Landlords often provide mailbox keys to tenants as a convenience, but it's ultimately the tenants' choice whether they want to pay the fees associated with getting new keys issued.

• USPS Ownership of Locked Mailboxes:

  Locked mailboxes are considered property of the Postal Service, and tenants should contact the USPS if they need new mailbox keys or if they encounter any issues with their mailbox. This helps ensure that the mailbox system remains under USPS control and complies with their regulations and security measures.

Garbage and Recycling

• Tenant Responsibility for Garbage and Recycling Cans:

  Tenants are responsible for placing their garbage and recycling cans at the designated collection spot on the scheduled pickup days. Please ensure that you follow the local waste disposal guidelines and adhere to the collection schedule.

• Replacement of Damaged Cans:

  If, for any reason, your garbage or recycling cans become damaged or require replacement, you can contact the service provider directly. Look for the contact number on the cans and arrange for the necessary replacements with them.

• Move-Out Preparation:

  When you plan to move out, it's crucial to avoid having overflowing cans on your move-out date. To ensure a smooth transition, anticipate your move at least 60 days in advance. This advanced notice provides you with the opportunity to declutter and dispose of items properly before your move-out date.

Homeowners Association

• Homeowners Association Dues:

  The landlord is responsible for paying the homeowners association dues. These fees contribute to the maintenance and upkeep of the property and shared amenities. It's essential for tenants to be aware of this arrangement.

• Review the Documents

  The governing documents, as well as the rules and regulations of the homeowners association, are provided to the tenant at the time of lease signing. Tenants are strongly encouraged to read and understand these documents thoroughly.

• Compliance is Key:

  It is the tenant's responsibility to adhere to the rules and regulations outlined by the homeowners association. Failure to comply with these rules can result in notices from the association.

• Fines for Violations:

  Repeated violations of homeowners association rules can lead to fines. In some cases, even the first violation may be accompanied by a fine. It's crucial for tenants to take these rules seriously to avoid unnecessary penalties.

• Stay Under the Radar:

  Unfortunately, some homeowners associations may have strict or overly intrusive rules. To minimize potential conflicts, tenants may find it beneficial to keep a low profile and avoid drawing unnecessary attention from the association board.

Parking

In some homeowners associations, it is a requirement that cars be parked inside the garage. Even if it's not mandatory, it's advisable for tenants to use the garage for parking as much as possible.

It's essential for tenants to maintain good relationships with their neighbors by being considerate when it comes to parking. If the garage can accommodate two cars, and the tenants own 3 cars, one car may be parked directly in front of the garage. Only one car is typically allowed to be parked outside of the garage. Guest parking is typically reserved for guests. Tenants should be mindful of these guidelines.

To avoid potential problems with the homeowners association (HOA), tenants should adhere to any parking regulations and guidelines set by the HOA. These can be found in the HOA Rules and Regulations.

Snow and ice Removal

The responsibility for snow removal is handled by a hired company. However, it is essential for tenants to play their part in ensuring safety during winter conditions. Here are some key points:

• Sidewalks and Walkways:

  Tenants should make sure that sidewalks and walkways around their units are clear of snow and ice. This helps prevent hazardous conditions for themselves and others.

• Garage Doors:

  It's crucial to keep the area around the bottom of garage doors clear of snow. Accumulated ice can freeze the garage door shut, potentially trapping vehicles inside until it thaws.

• Communication:

  If dangerous conditions persist or if tenants notice any hazards, they should promptly notify the landlord or property management. Landlords can provide salt or other ice-melting solutions for tenants to use as needed.

Pet Policy

• Pet Ownership Approval:

  Tenants are only allowed to have pets as specified in the lease and pet addendum. Any desire to bring additional pets must be requested and approved in writing. An additional deposit and/or monthly pet rent may be required.

• Understanding HOA Rules:

  The HOA rules and regulations regarding pets were provided to you with your lease at signing. It is essential to read, understand, and strictly follow these rules, especially those concerning pet restrictions and outdoor pet usage.

• Behavior and Damage Control:

  Pets must be well-behaved and not pose a threat to other residents or their pets. Excessive noise, aggressive behavior, or excessive barking is strictly prohibited. Pets should not chew up or scratch flooring or cause any damage. In the event of significant damage, an additional damage deposit may be requested, and the lease may be terminated if issues cannot be remedied.

• Leash and Cleanup Requirements:

  Dogs must be on a leash when outside your apartment unit, including common areas. Always clean up after your pet immediately and dispose of waste properly.

• Liability for Damages and Injuries:

  As a pet owner, you are solely liable for any damage or injuries caused by your pets. It is strongly recommended that tenants acquire renter's insurance that includes liability coverage for pet-related incidents.

Alterations and Decorations

Painting Walls

• Repainting Walls during Tenancy:

  Tenants should be aware that repainting walls during their tenancy is generally not allowed unless there is a specific agreement with the landlord.

• Consistent Paint Color for Maintenance:

  Landlords often use a consistent paint color across their properties to facilitate quick touch-ups upon vacancy without having to purchase and color-match different paint colors.

• Accumulation of Paint Layers:

  Repainting for each tenant can lead to the accumulation of multiple layers of paint over time, resulting in a deteriorated appearance. Replacing walls entirely is not practical due to their interconnected nature.

• Consideration for Long-Term Tenants:

  Tenants planning to stay for an extended period of 5 or more years may discuss alternative paint colors with the landlord. However, keeping color variations to a minimum is crucial for easier long-term maintenance.

Holes in the walls

• Landlord Permission:

  Tenants are not allowed to mount items on walls or drill holes in the walls, such as putting large screws, without the explicit permission of the landlord.

• Holes are Considered Damages:

  Creating holes in the walls of a rental property is considered damages because they need to be repaired when the tenant leaves. Typically, tenants reside in a rental for 2 to 3 years, and multiple tenants drilling holes in the walls over time can result in a deteriorated wall appearance.

• Preserving Appearance:

  A key aspect of maintaining a property's clean and new look is ensuring that the walls remain smooth and well-textured. Repairing holes in the walls is relatively straightforward, but it is challenging to restore the proper wall texture. It is not feasible to replace drywall due to the interconnected nature of walls, trim, and ceilings.

• Prior Communication:

  If a tenant wishes to install items on the walls, such as shelving or a TV, it is essential to communicate with the landlord first.

• Fixture Inclusion:

  In cases where the landlord agrees that the proposed installation would improve the property, a formal agreement can be signed. This agreement may stipulate that the installed items, such as TV shelving, will remain in the property for the next tenant and become part of the property's fixtures.

Pests

Mice

• Tenant Responsibility:

  If a tenant is dealing with mice, it's likely that actions are inadvertently attracting them. Leaving dirty dishes piled up with food on them or keeping a bowl of pet food on the floor can almost certainly invite mice into the living space.

• Identify and Resolve the Attraction:

  When faced with a mouse issue, the first step for the tenant should be identifying what is attracting these rodents and promptly removing the source.

• Locate Entry Points:

  Following that, efforts should be made to determine where the mice are entering the premises and, if possible, take steps to seal off those entry points. For instance, if the garage door is frequently left open in cold weather, mice may enter unnoticed.

• Sealing Entry Points:

  If there are gaps or holes in the property that facilitate pest entry, it becomes the landlord's responsibility to address these issues. Tenants are encouraged to identify such entry points and communicate them to the landlord for necessary repairs.

• Tenant Initiative:

  In cases where immediate action is required to control the mouse problem, tenants may consider a visit to the hardware store to purchase traps or repellents. With the landlord's approval, tenants can deduct these expenses from their rent as part of the solution.

This approach empowers tenants to take proactive steps in dealing with mice while emphasizing communication with the landlord for a coordinated resolution.

Flying insects like hornets

• Tenant Vigilance:

  Dealing with flying hornets is a common issue, and tenants should take prompt action when they observe them entering or exiting through cracks in the building or building nests.

• Landlord Responsibilities:

  It is the landlord's duty to remove any existing nests and apply appropriate repellents to deter the hornets. The landlord will fill any cracks or make necessary repairs that will prevent these bugs from getting in and out of the property.

• Professional Pest Control:

  However, if the hornets persist and become a more significant problem, the landlord will contact a professional pest control service. They can assess the situation and, if necessary, apply insecticides to address the issue effectively.

• Eco-Friendly Methods:

  For those who prefer eco-friendly methods, one effective approach is to use a garden hose to spray flying hornets and to knock down their nests. When sprayed with water, it knocks them to the ground and disables them, making it easier to handle them safely, typically by stepping on them.

Spiders and ants

• Tenant Responsibility:

  Tenants are responsible for regular insect maintenance within their rented property. However, it's crucial to exercise caution, especially when storing pesticides, to ensure the safety of children and animals at all times.

• Addressing Common Pests:

  For common pests like spiders, using an indoor-approved insecticide in a small hand sprayer can be an effective solution.

• Landlord Assistance:

  In cases where tenants find it challenging to address the issue themselves or if they are uncomfortable with pesticide application, the landlord can step in to help. The landlord can provide the necessary insecticide and even perform the application if needed, ensuring that the property remains pest-free and safe for all occupants.

Appliance and Mechanical Systems

Garbage disposal

• Tenant Responsibility:

  Tenants are expected to take responsibility for preventing drain clogs caused by food-related debris.

• Responsible Use:

  Contrary to its name, a garbage disposal isn't designed for disposing of garbage or substantial waste down the drain. All food scraps, waste, and leftover food on plates should be scraped into the trash. However, if there are minor food residues such as bits of rice or crumbs left on your dishes, the garbage disposal can be useful for clearing them, rather than allowing them to accumulate.

Clogged Drains

• Tenant Responsibility:

  To prevent hair from clogging the drains in the bathroom, tenants should be proactive. Use a hair-catching device, like a basket or strainer, in the shower or sink drains. This helps collect hair before it can go down the drain.

• Handling Minor Blockages:

  Tenants are responsible for minor drain blockages that occur due to their use of the property. This includes kitchen sink drains, bathroom sinks, and bathtub or shower drains.

  Tenants should attempt to clear minor clogs using appropriate methods such as a plunger or a drain snake before reporting the issue to the landlord. Tenants should not use chemical drain cleaners, as they can damage pipes and create hazards.

• Requesting Professional Help:

  If the tenant's attempts to clear a clogged drain are unsuccessful, the tenant should contact the landlord or property management to request professional plumbing assistance.

• Cost Responsibility:

  The cost of professional plumbing services for drain issues caused by tenant negligence or misuse may be the responsibility of the tenant.

Dishwasher

• Effective Dishwashing:

  Dishwashers are not really that good at washing dishes. I tell my kids that the dishes are more likely to come out clean if we put them in clean.  Not only do we scrape our dishes. We pretty much wash them off before putting them in the dishwasher for a final sterilization.

• Detergent Evolution:

  Dishwasher is used to work a lot better 20 years ago before they banned phosphates from the detergent suggest putting a tiny amount of liquid cascade detergent in. A squirt about the size of a quarter.

Garage Door Openers

• Sensor Alignment Issues and Resolution:

  The primary issue with garage door openers often revolves around the alignment of the sensors, which is crucial for the door to close safely. Tenants are responsible for keeping their garage door sensors aligned.

  To align the garage door sensors, pay attention to the indicator lights on them. Adjust them so that the light is steady and not blinking.

  It's common for the sensors to get bumped when moving garbage cans in and out of the garage. When the sensors aren't properly aligned, the garage door opener will initially attempt to close the door but then stop and blink the light about 10 times.

  If you encounter problems with the sensors, it's possible to override them by holding down the hardwired button for the garage door opener, usually located in the garage on the wall next to the door leading into the house. Keeping this button pressed throughout the door's operation will ensure that it closes, bypassing the sensor issue.

• Broken Garage Door Springs and Cables:

  A

• Emergency release handle:

  A

Refrigerator and freezer

• Timely Reporting:

  The refrigerator and freezer play a crucial role in preserving your valuable food items. If you notice that your refrigerator is not functioning properly, it's important to inform your landlord immediately to address any potential issues.

• Air Circulation Importance:

  It's worth noting that the proper circulation of air inside both the refrigerator and freezer is essential for maintaining the right temperatures. If these appliances are overloaded with food packages, blocking the airflow, it can lead to temperature problems and affect the freshness of your food.

• Ice Crystal Formation:

  In the past, freezers required manual defrosting, which involved periodically emptying the freezer, turning it off, allowing it to thaw, collecting the water, and possibly chipping away ice to ensure a clean freezer before turning it back on and returning the food inside.

  Today, many freezers are frost-free. They are equipped with timers that periodically shut off the freezer and heaters that warm up surfaces to melt off any ice buildup. While this feature is convenient, it's important to note that these heating cycles can lead to the formation of ice crystals on food items.

Top Loading Washing machine

• Avoid Overloading:

  Overloading a washing machine can strain its internal components, including the clutch responsible for the spin cycle. When loading the washing machine, distribute the laundry evenly inside the drum. An uneven load can cause the machine to become unbalanced during the spin cycle, leading to excessive vibrations and potential damage.

• Use Appropriate and Minimal Detergent:

  Use the correct type and amount of detergent as recommended by the washing machine's manufacturer. Using too much detergent can lead to soap buildup and machine issues.

• Address Leaks and Squeaks:

  If you notice any leaks or unusual squeaking sounds coming from the washing machine, it's essential to contact your landlord.

Front Loading Washing machine

Front-loading washing machines have become popular for several reasons, but they do come with their own set of considerations and potential issues. Here's some information to keep in mind:

• Seal Maintenance:

  Front-loading machines require regular maintenance of the door seal. This seal can accumulate lint, hair, and dirt over time, which may lead to unpleasant odors and even leaks if not cleaned and maintained properly. Regularly wiping down the seal can help prevent these issues.

• Balancing Challenges:

  Front-loading machines can be more sensitive to balance issues than top-loading ones. The use of heavy concrete castings bolted to the drum attempts to address this challenge. But this makes the washers extremely heavy, compared to a top loader.

• Main Bearing:

  The main bearing in the back of front-loading machines can be subjected to wear and tear, especially when overloaded. If the bearing fails, it can be a costly repair, potentially approaching the cost of a new unit.

Fabric Softener:

Fabric softener can indeed contribute to the buildup of residues in the machine, particularly in front-loading models. It's best not to use these strange chemicals.

• Bad Smells:

  It is best to leave the door open after running a load to allow the inside the dry out and prevent mustiness. Top loaders have an air gap that provides this function. Front loaders have to be sealed since gravity is not helping.

Dryer

Properly using and maintaining your dryer is essential to ensure efficient and safe drying of your clothes. Here are some important points to keep in mind:

• Ensure Clothes Are Spun:

  Before placing clothes in the dryer, make sure they have undergone a proper spin cycle in the washing machine. This step helps remove excess water, ensuring efficient drying and preventing damage to the dryer.

• Proper Loading:

  Avoid overloading the dryer. Clothes need space to tumble freely, allowing hot air to circulate evenly. Overloading can lead to uneven drying and longer drying times.

• Fabric Softener and Dryer Sheets:

  Using fabric softener and dryer sheets can leave residues on clothes and in the dryer. These residues may create a water-repelling effect on the dryer screen. It's best to not use these products and consider alternative methods to achieve desired softness or freshness.

Cleaning the Dryer Screen:

Periodically remove and clean the lint screen in your dryer. Lint buildup on the screen can reduce airflow and efficiency. Additionally, inspect the screen for any unusual coatings or residues that may affect its performance. If you notice anything unusual, clean it thoroughly.

Maintaining your dryer and following these guidelines can help ensure that your clothes are dried effectively, prevent potential damage to the dryer, and maintain its efficiency.

Sill cocks (garden hose bibs)

Winterizing outdoor sill cocks (also known as hose bibs or outdoor faucets) is essential to protect them from freezing temperatures during the winter months. When water freezes, it expands, and this expansion can cause pipes and fixtures to burst. Burst pipes can lead to extensive water damage and costly repairs.

• Hose Removal:

  Tenants should remove hoses from all sill cocks to prevent freezing and potential damage during the winter months. Even frost proof sill cocks are not protected from freezing when a hose filled with water is attached.

• Landlord Responsibility:

  Landlord is responsible for winterization. For shutting off and draining non-frost proof sill cocks for winter.

• Tenant Responsibility:

  Tenants should promptly report any leaks or issues with the sill cocks to the landlord. Timely reporting allows for necessary repairs to be made, preventing further damage.

Heating, Ventilation and Air Conditioning (HVAC)

Winterizing outdoor sill cocks (also known as hose bibs or outdoor faucets) is essential to protect them from freezing temperatures during the winter months. When water freezes, it expands, and this expansion can cause pipes and fixtures to burst. Burst pipes can lead to extensive water damage and costly repairs.

• Filter Replacement:

  The landlord is responsible for regularly replacing or cleaning HVAC filters. If the tenant prefers to do this, it is suggested to buy MERV3 filters from Menards. The purpose of the air filter is to keep dust from caking on the furnace blower wheel and inner parts. The cheapo MERV1 filters will not protect the blower.

  Higher MERV ratings cause the following:

  • A greater load on the blower motor and increased electric bills.
  • Greater temperature differentials throughout the home, as result of poor air circulation.
  • Cleaning costs necessary to restore the property to its original condition.
  • Air conditioning system to Ice-up. Without enough airflow, the evaporator will turn into an ice block, blocking all airflow and the system will eventually shut itself down, possibly causing costly damage to the compressor.

• Problems:

  If you encounter issues with your heating or air conditioning systems, please call your landlord. The companies who install and service HVAC systems like to place stickers with their phone numbers on them all over the utility room. Please do not call these phone numbers. By notifying your landlord, this helps streamline the maintenance process and ensures that the necessary repairs or servicing are carried out efficiently.

• Indoor Air Quality:

  The marketing departments of 3M and Honeywell have succeeded in convincing people they need fancy and expensive air filters. I have a 5 band particle counter and have run many tests. I have determined that the filter on your HVAC system is NOT effective at controlling air quality in the whole house.

  If indoor air quality is important, by far the 2 biggest factors are:

  • Keep your house swept and vacuumed. Floors and upholstered furniture. Sitting down on the couch is like setting off a particulate bomb.
  • Keep your windows closed. Outside air in a city with vehicles is the source of the most harmful particle size of 3-5 micron. Outside levels are 10 to 100 times higher than indoor levels.

• Cottonwood Fuzz:

  Cottonwood fuzz can clog the outdoor heat exchanger of the air conditioner. When this happens, the pressure inside of the refrigerant lines becomes excessive and will cause a rupture and typically a catastrophic failure. Please shut off your air conditioning and notify the landlord if it does not seem to be cooling effectively or if it is running continuously.

• Thermostat Settings:

  Avoid setting the thermostat too low in the summer. A moderate temperature setting (around 78°F or 26°C) is energy-efficient and comfortable. Extreme settings can strain the system and lead to higher utility bills.

  Set the thermostat at a moderate, energy-efficient temperature during the heating season (around 68-72°F or 20-22°C). Avoid extreme temperature settings that can strain the system and increase heating costs.

• Energy Conservation:

  Practice energy conservation by turning off the air conditioning when you're not at home. Use programmable thermostats if available to automate temperature adjustments. During hot, sunny days, keep windows and curtains closed to block out direct sunlight and heat.

• Prevent Obstructions:

  Ensure that vents, registers, and air returns are not obstructed by furniture, curtains, or other items. Clearing these areas helps maintain efficient airflow.

  Tenants are encouraged to maintain open communication with the landlord or property management regarding any concerns or maintenance needs related to the air conditioning system.

Fireplace

Winterizing outdoor sill cocks (also known as hose bibs or outdoor faucets) is essential to protect them from freezing temperatures during the winter months. When water freezes, it expands, and this expansion can cause pipes and fixtures to burst. Burst pipes can lead to extensive water damage and costly repairs.

• Wood-Burning Fireplaces:

  Wood-burning fireplaces are becoming less common due to safety concerns and the convenience of gas alternatives. If you're renting a property with a wood-burning fireplace, it's advisable not to use it. The flue (chimney pipe) in these fireplaces can deteriorate over time, leading to cracks that allow combustion gases to enter the house. Additionally, sparks or hot ashes can escape, posing a fire hazard to carpets, flooring, and potentially the entire house.

• Gas Fireplaces:

  Gas fireplaces are the preferred choice for safety and convenience. Tenants should learn how to safely operate gas fireplaces, including lighting the pilot light. There are instructional videos available to assist with this process.

• Maintenance:

  The inside of the glass can become dirty and cloudy over time. Cleaning the glass is essential for maintaining a clear view of the flames and ensuring the fireplace operates efficiently and safely. Tenants are responsible for keeping the fireplace glass clean.

Replacement Items

Lightbulbs

• Tenant Responsibility:

  Tenants are responsible for replacing burned out light bulbs.

• Energy Efficiency:

  LED lightbulbs are indeed remarkable due to their energy efficiency, consuming only a fraction of the electricity compared to old incandescent bulbs. Please only replace with LED lighting. This can result in significant energy savings over time.

• Shopping Tips:

  It's worth noting that the prices of LED bulbs can vary from store to store. Some retailers may charge higher prices for LED bulbs, so it's a good idea to shop around. Stores like Menards and Home Depot often offer competitive prices on LED bulbs, making them accessible to a wide range of consumers.

• Color Temperature Consideration:

  Another important aspect to consider when choosing LED bulbs is the color temperature of the light they emit. LED bulbs come in various color temperatures, which are typically measured in Kelvins (K). Warmer color temperatures (e.g., 2700K) emit a softer, more yellowish light, resembling traditional incandescent bulbs. Cooler color temperatures (e.g., 5000K) emit a brighter, bluish-white light.

  To achieve consistent lighting in a room, it's advisable to replace all the bulbs in a particular fixture with bulbs of the same color temperature. This ensures that the lighting ambiance remains consistent and harmonious throughout the space.

Thermostat batteries

• Tenant Responsibility:

  Tenants are responsible for replacing the thermostat batteries.

• Frozen Pipes:

  If the thermostat's batteries go dead and prevent the heat from turning on, the lack of heating can cause the pipes to freeze and potentially burst, leading to water damage and costly repairs.

• Overheating Furnace:

  On the other hand, if the furnace is running continuously due to a dead thermostat battery, it may result in the furnace becoming excessively hot before its safety mechanisms shut it down. This can not only damage the furnace but also pose a fire hazard.

Smoking and Smells

Burning Candles

• Candle Burning Consequences:

  Burning candles is a popular practice, but it's important to be aware of the potential consequences, especially in terms of indoor air quality and maintenance costs.

• Soot and Residue:

  Burning candles can generate significant amounts of soot, which can coat the walls, ceilings, and ductwork in a home. The residue from candles can be particularly problematic for indoor air quality. After burning candles, the furnace air filter and the return air ducts can look like they are coated with tar. Gross!

• Impact on Indoor Air Quality:

  The soot from candles, when allowed to accumulate, can have adverse effects on indoor air quality. It can create health concerns, especially when it accumulates in ductwork and is circulated through the HVAC system. This soot can be worse for your lungs than smoking cigarettes.

• Maintenance Costs:

  The soot and residue from candles can lead to costly maintenance and cleaning. Repainting walls and ceilings that have been affected by soot can be an expensive and labor-intensive process. Textured ceilings, in particular, can be challenging to clean and may require scraping, re-spraying, and repainting.

• Vacancy During Repairs:

  When extensive cleaning or repainting is required due to candle soot, it's often necessary for the property to be vacant during the process. This can result in additional expenses due to lost rental income.

• Professional Services:

  Hiring tradesmen or professionals to clean ductwork, repaint walls and ceilings, and clean furnace mechanicals can be expensive. Costs can range from hundreds to thousands of dollars, depending on the extent of the damage.

  Considering these factors, it's essential to not be burning candles.

Smoke Smells and Damages

Tenants are responsible for all damages and expenses associated with remedying smoke smells inside the rental property. These damages are not limited to the amount of the security deposit and may extend to additional costs incurred in the process. Here are some important considerations:

• Cleaning and Deodorizing:

  If smoke smells are present upon moving out, tenants are responsible for thoroughly cleaning and deodorizing all affected areas. This may involve washing walls, ceilings, and floors, as well as cleaning or replacing carpet, curtains, blinds, and other soft furnishings that have absorbed smoke odors.

• Painting:

  In some cases, repainting walls and ceilings may be necessary to eliminate smoke odors completely. Tenants are responsible for the cost of repainting if it is deemed necessary by the landlord or property management.

• Replacement of Items:

  If smoke damage is severe, it may necessitate the replacement of certain items such as carpets and blinds. Tenants are responsible for covering the cost of replacing these items.

• Professional Services:

  If the smoke smell persists despite initial cleaning efforts, tenants may need to hire professional cleaning or restoration services. The expenses associated with such services are the responsibility of the tenant.

• Lease Violation Penalties:

  Violating a no-smoking policy, as outlined in the lease agreement, may result in additional penalties, fines, or lease termination. Tenants should review their lease terms and adhere to all smoking-related clauses.

• Full Cost Recovery:

  It's important to understand that the security deposit may not fully cover the costs of smoke smell remediation. Any remaining expenses will be the tenant's responsibility, and they may be pursued through legal means if necessary.

Kitchen Grease and Food Smells

A clean and odor-free kitchen is essential for a pleasant living environment. Properly managing kitchen grease and food smells not only ensures a fresh atmosphere but also maintains the hygiene of your rental property.

• Tenant Responsibility:

  Tenants are responsible for removal of all food grease from the appliances, walls, vent hood and ceiling.

• Use Proper Cookware:

  Use lids and splatter screens when cooking to minimize grease splatters. Choose non-stick cookware to reduce the amount of oil or butter needed for cooking.

• Regular Cleaning:

  Wipe down countertops, stovetops, and appliances after each cooking session. Clean the inside and outside of your microwave, oven, and refrigerator regularly to prevent food odors from lingering. The best product for removing cooking grease is dishwasher detergent. Sprinkle Cascade on your washcloth and it will help dissolve grease buildup.

• Dispose of Cooking Grease:

  Do not pour cooking oil or grease down the sink. Instead, allow it to cool, and then dispose of it in a sealed container in the trash. Consider using a grease disposal container or a designated grease can to collect used cooking oil.

• Garbage Disposal Use:

  Avoid putting large amounts of food scraps down the garbage disposal. Scrape plates into the trash before rinsing. Run the garbage disposal with cold water for a few seconds after use to help prevent clogs and odors.

• Seal Food Properly:

  Store food in airtight containers to prevent strong food odors from permeating your kitchen. Use resealable bags or containers to store leftovers in the refrigerator.

• Avoid Strong-Smelling Foods:

  Be mindful of cooking highly aromatic foods like fish or spices with strong odors, especially if you live in close proximity to neighbors.

Cleaning and Floor Care

Regular Cleaning

• Regular Cleaning:

  Tenants should prioritize regular cleaning of their residence. Consistent cleaning helps prevent the buildup of dirt, dust, and grime, making it easier to maintain a clean and healthy living space.

• Move-Out Cleaning:

  When it comes time to move out, having maintained regular cleaning habits can make the move-out cleaning process much more manageable. It can be challenging to do a thorough cleaning job if the residence hasn't been regularly cleaned for two or three years.

• Professional Cleaning Costs:

  Hiring professional cleaners for move-out cleaning, especially for heavy cleaning tasks, can be expensive, with rates around $100 an hour and will be charged to the tenant’s security deposit. Heavy cleaning typically involves deep cleaning tasks such as washing walls, baseboards, light fixtures, ceiling fans, floors, ovens, showers, bathtubs, and toilets.

• Importance of Cleaning:

  Regular cleaning not only keeps the living space looking and smelling fresh but also extends the lifespan of various elements within the residence, including carpets and flooring. Accumulated dirt in carpet fibers or on flooring surfaces can act as abrasives, accelerating wear and tear and potentially leading to costly replacements.

Cleaning Kitchen and bathrooms

Purchase cleaners with acid for tackling mineral deposits and other tough cleaning tasks.

• Vinegar:

  White vinegar (acetic acid) is a mild acid that can effectively dissolve mineral deposits and remove stains. Soak a cloth or paper towel in vinegar and wrap it around the affected area for a period of time (e.g., 30 minutes to an hour) before scrubbing. In the bathroom, use vinegar to clean faucets, showerheads, and glass surfaces affected by hard water stains. In the kitchen, use vinegar can be used to descale the inside of your coffee maker, kettle, or dishwasher.

• Move-Out Cleaning:

  When it comes time to move out, having maintained regular cleaning habits can make the move-out cleaning process much more manageable. It can be challenging to do a thorough cleaning job if the residence hasn't been regularly cleaned for two or three years.

• Lime and Rust removers:

  These commercial products are formulated with stronger acids, such as hydrochloric or sulfuric acid. They are effective for removing stubborn mineral deposits, rust stains, and lime scale from toilets, sinks, and other surfaces.

• Cleaning Sink Drains:

  Sink drains can accumulate debris and develop unpleasant odors if not cleaned regularly. Here's how to address this often overlooked area: Use a toilet brush with stiff bristles to clean sink drains. Wet the brush, apply a small amount of bathroom cleaner spray, dish soap or baking soda to the bristles, and scrub around the drain.

Window Screens

Purchase cleaners with acid for tackling mineral deposits and other tough cleaning tasks.

• Routine Inspection:

  Tenants should perform routine inspections of window screens to check for any damages or signs of wear. If any issues are identified, they should be reported promptly to the landlord or property management.

• Gentle Handling:

  Tenants should handle window screens with care and avoid any actions that could lead to tearing, bending, or damaging the screens, such as poking, pushing, or pulling on them.

• Proper Usage:

  Window screens are designed to keep insects out while allowing air circulation. Tenants should use them only for their intended purpose and avoid using screens as support for hanging objects or decorations.

• Avoidance of Pets:

  Pets, particularly cats, may be attracted to window screens. Tenants should ensure that pets do not scratch, claw, or damage the screens in any way.

• Financial Responsibility:

  Tenants may be held financially responsible for repair or replacement costs associated with window screens if the damage results from negligence, misuse, or failure to follow these guidelines.

• Repair or Replacement Process:

  In the event that window screens need repair or replacement due to tenant-caused damage, the landlord or property management will coordinate the necessary work. Costs associated with repairs or replacements may be deducted from the security deposit or billed to the tenant, as determined by the landlord.

Cleaning Garage

• Regular Sweeping:

  Regularly sweep the garage floor to remove dirt, dust, leaves, and debris. Sweeping can help prevent the accumulation of dirt and keep the garage cleaner overall.

• Winter Maintenance:

  Pay special attention to garage cleanliness during the winter months when salt, sand, and slush can be tracked in from outside. Frequent sweeping during this time can help prevent these substances from being carried into your home.

• Floor Mats:

  Place floor mats or old pieces of carpet near the garage entry points, such as the door leading into your home. These mats can help trap dirt and moisture from shoes, preventing it from spreading further into the house.

  By implementing these practices, you can significantly reduce the amount of dirt and debris that gets tracked into your home from the garage. A clean garage not only contributes to a cleaner living space but also helps extend the life of the flooring by minimizing abrasive materials being brought inside.

Cleaning the Utility Room

• Regular Sweeping:

  Treat the utility room like any other room in your house when it comes to cleaning. Regularly sweep or vacuum the floor to remove dust, dirt, and debris. You can also mop the floor if needed.

• Dust and Wipe:

  Dust any shelving units, appliances, or surfaces in the utility room. Use a damp cloth or cleaning spray to wipe down countertops, appliances, and other surfaces to remove any stains or spills.

• Check for Leaks:

  Since utility rooms often house water heaters, washers, and other water-related appliances, regularly inspect for leaks or water damage.

• Safety:

  Keep the utility room safe by ensuring that cleaning supplies, chemicals, and potentially hazardous materials are stored securely and out of reach of children and pets.

Carpet Cleaning

• Regular Vacuuming:

  Vacuum the carpets regularly to remove dirt, dust, and debris. High-traffic areas may require more frequent vacuuming.

• Use Entrance Mats:

  Place entrance mats at doorways to help prevent dirt and moisture from being tracked onto the carpets. This reduces the risk of stains and wear.

• Prompt Spill Cleanup:

  If spills occur, blot them immediately with a clean, dry cloth or paper towel. Avoid rubbing, as it can spread the stain. For tougher stains, use a recommended carpet stain remover following the product instructions.

• Avoid Harsh Chemicals:

  Do not use harsh chemicals, bleach, or strong detergents on carpets, as they can damage the fibers and cause discoloration. Stick to carpet-specific cleaning products.

• Regular Professional Cleaning:

  Consider arranging for professional carpet cleaning every 12 to 18 months, especially if the property has a high tenant turnover rate. Retain receipts as proof of maintenance.

• Furniture Protectors:

  Use furniture coasters or pads under heavy furniture legs to prevent indentations or damage to the carpet fibers.

• Pet Care:

  Clean up pet accidents promptly using an enzyme-based cleaner to neutralize odors and stains.

Vinyl Plank Flooring

• Routine Cleaning:

  Tenants should regularly clean the vinyl plank flooring using a broom or vacuum cleaner with a soft brush attachment to remove dust and debris. For routine cleaning, use a damp mop with warm water and a mild, pH-neutral cleaner designed for vinyl flooring.

• Furniture Protection:

  Place felt pads or furniture coasters under the legs of heavy furniture to prevent indentations or scratches on the flooring. Regularly check and replace these protective pads as needed.

• Avoid Sharp Objects:

  Protect the floor when moving all items across the floor including appliances. Carry items on to and off of hardwood surfaces. Never drag an item across the surface and avoid use of carts as dirt on wheels can scratch the hardwood surface.

• Mats and Rugs:

  Place mats or rugs at entryways and high-traffic areas to capture dirt and prevent it from being tracked onto the vinyl plank flooring. Ensure that mats have non-slip backings to prevent accidents.

• Avoid Rubber and Foam Backings:

  Do not use mats or rugs with rubber or foam backings, as these materials can discolor or damage the vinyl surface over time. Avoid mats with rubber or other dense backings that will block airflow beneath rugs or might retain abrasives and humidity.

  By following these guidelines, tenants can help ensure the longevity and appearance of vinyl plank flooring, promoting a pleasant and well-maintained living environment. Failure to adhere to these guidelines may result in financial responsibility for repair or replacement costs.

Smoke and carbon monoxide alarms

• Tenant Responsibility - Battery Replacement:

  Tenants are responsible for replacing the smoke detector batteries

  When your smoke alarm emits a chirping sound, it's a clear signal that the battery needs replacement. It's essential to take action promptly and replace the battery; simply removing the alarm is not a solution.

• Landlord Responsibility - Detector Replacement:

  Carbon monoxide sensors have a typical lifespan of around five years. Even if you install a fresh battery, they may continue to chirp when it's time for replacement. In such cases, it's crucial to contact your landlord for a replacement sensor.

• Important Safety Precautions:

  If your carbon monoxide detector goes off, it indicates a potentially serious condition. The first step is to open a window for ventilation and quickly attempt to identify the source. Often, it's related to automotive exhaust, such as someone idling their car nearby.

  If you can't readily identify or resolve the source of the carbon monoxide, stay outside where there's fresh air and contact your landlord immediately.

  Additionally, it's essential to emphasize: NEVER start your car and let it warm up in a closed garage with the garage door down. This practice can lead to carbon monoxide poisoning and is extremely hazardous. Tenants, especially those from warmer climates, need to be aware of this life-threatening risk to ensure their safety.

Maintenance Requests

• Document the Issue:

  Before contacting the landlord or property manager, document the maintenance issue. Take clear photos or videos if applicable, and write down a description of the problem, including its location within the property.

  Here is a link to a damage tracker website where you can document your issues and invite your landlord to track them. LINK: link to damage tracker website

• Report the Issue:

  Notify your landlord or property management company as soon as possible about the issue. Use the appropriate communication channel as outlined in your lease agreement, such as email, phone, or a dedicated maintenance request portal.

• Provide Detailed Information:

  When reporting the issue, be specific about what is wrong, how it happened (if known), and any related details. Include information about the severity of the problem and whether it poses a safety hazard.

• Emergency vs. Non-Emergency:

  Distinguish between emergency and non-emergency maintenance issues. Emergency issues, such as gas leaks, flooding, or electrical hazards, require immediate attention and should be reported as such. Non-emergency issues, like a dripping faucet or a broken light switch, can typically be reported during regular business hours.

  Remember that reporting maintenance issues in a timely and thorough manner benefits both you and your landlord by ensuring that your rental property remains safe and well-maintained.

Damaged Item Process

• Document the Damage:

  When you notice any damage to the property or items within it, document the damage thoroughly. Take clear photos or videos of the damaged area or items. This documentation will serve as evidence of the condition when you first noticed the damage.

  Here is a link to a damage tracker website where you can document your issues and invite your landlord to track them. LINK: link to damage tracker website

• Determine Responsibility:

  Evaluate whether the damage is due to normal wear and tear or if it resulted from your actions, negligence, or accidents. Normal wear and tear is typically the responsibility of the landlord, while tenant-caused damage is usually the responsibility of the tenant.

• Report the Damage:

  Notify your landlord or property management company as soon as possible about the damage. Use the appropriate communication channel as outlined in your lease agreement, such as email, phone, or a dedicated maintenance request portal.

• Provide Details:

  In your report, provide specific details about the damage, including what was damaged, the extent of the damage, when you discovered it, and how it occurred (if known). Clear and accurate information helps in assessing and addressing the issue.

• Cooperate with Inspections:

  If your landlord or property manager needs to inspect the damage, cooperate by providing access to the property. Be available for scheduled inspections, and maintain communication throughout the process.

• Discuss Repair Options:

  Once the damage has been assessed, discuss repair or replacement options with your landlord. Depending on the nature of the damage and responsibility, you may be required to cover the costs of repairs or replacements.

• Pay for Damages:

  If you are responsible for the damage, pay for the repair or replacement costs as agreed upon with your landlord.

• Maintain Open Communication:

  Throughout the process, maintain open and respectful communication with your landlord or property management. Keep them informed of any developments or changes related to the damage and repairs.

Renewal and Termination of Lease

• Annual Renewal Requirement:

  Leases need to be signed annually to make sure the residence is rented during the long cold winter off-season. Most leases expire in the spring or early summer. Request for lease extension may be made 60 days prior to lease expiration.

• Early Lease Termination:

  A

• Normal Lease Termination:

  Lease will terminate and tenant will need to vacate on lease expiration date, unless:

  • Tenant signs a new lease.
  • Tenant obtains permission for Holding Over (60 days prior).

• Request for Holding Over (Lease Extension):

  With landlord approval, leases can usually be extended into the summer. However, once school starts, we enter the off-season. During the off season, it can be difficult to find good renters. Therefore new lease needs to be signed until the spring.

• Holding Over with Landlord's Consent:

  If the Tenant holds over with the written consent of the Landlord, the lease becomes a month-to-month agreement, with the rental rate set at the last month's rate of the original lease. All other terms and provisions of the original lease remain in effect. Either party can terminate this month-to-month lease by providing sixty (60) days of written notice to the other party.

• Unauthorized Holding Over:

  If the Tenant remains in the property without written consent from the Landlord after the lease expires or terminates, they will be required to pay double rent for the entire holdover period. Holding over by the Tenant does not extend the lease period beyond its original term. In the case of unauthorized holding over, the Tenant is liable for any damages incurred by other tenants to whom the Landlord may have leased the premises after the termination of this lease.

• Surrender of Premises:

  Surrender the premises along with all Landlord's fixtures and equipment in good, clean, and operational condition, except for ordinary wear and tear. Clean the premises, including the carpet, stove, refrigerator, and removal of trash at the time of vacating the premises. This ensures that the property is returned to the Landlord in an acceptable condition as per the lease agreement, except for reasonable wear and tear.

Move out Procedure

The tenant move-out process involves several steps to ensure a smooth transition and the return of your security deposit. Here's a general guide to follow:

• Start Packing:

  Begin packing your belongings well in advance of your move-out date. Use proper packing materials and labels to ensure organized packing and easy unpacking at your new location.

• Fill Garbage Cans Before Move-out week:

  Avoid leaving full or over-flowing garbage cans for the next tenant. Start disposing of unnecessary items early to prevent last-minute trash issues.

• Repair Any Damage:

  Repair or address any damages beyond normal wear and tear. Tenants are responsible for lost rent while making the property suitable for the next tenant. Therefore the tenant should bring these items to the landlord’s attention and they should be addressed prior to move-out. Consult your landlord about any necessary repairs.

• Clean Thoroughly:

  Clean the rental unit thoroughly, following any cleaning guidelines outlined in your lease agreement. Pay attention to areas such as the kitchen, bathrooms, floors, walls, and appliances. Remove all personal items and trash.

• Return Keys and Access Devices:

  Return all keys, access cards, garage door openers, or other access devices to your landlord. Ensure that you return them on or before your move-out date.

• Cancel Utilities and Services:

  Contact utility providers, cable/internet companies, and any other service providers to cancel or transfer services to your new address.

• Notify Postal Service:

  Forward your mail through the United States Postal Service (USPS) to your new address. Provide them with your forwarding address.

• Take Photos:

  Before you leave, take photos of the rental unit's condition to document its state at move-out. These photos can serve as evidence in case of disputes.

• Provide Forwarding Address

  Give your landlord a forwarding address where they can send your security deposit refund or any other correspondence.